• DDM Office Tutorial Videos

  Step by Step guide to using DDM Office

  
  

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You can watch the full embedded video on this site but if you click on the timestamps it will then take you to YouTube to view that relevant section

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DDM Tutorials Step 1 – Logging into DDM and Searching

00:25 Logging into DDM, logging out/closing DDM
01:05 Changing user password
01:20 Primary attributes in the search results

Searching
02:05 Search types ‘Free Search’
02:30 Search criteria ‘Free Search’
04:55 Search criteria ‘Simple Search’
06:20 Search criteria ‘Advanced Search’
10:30 Searching folders ‘Free Search’
11:05 Searching folders (Advanced Search)

08:30 Previewing drawings (PDF Preview) and Models
09:10 Configuring client viewing applications
09:25 Browsing structure relations and identifying ‘where used’
11:35 Customising and configuring the search results
12:30 Category Browser – searching by Category Client Options
13:45 Searches; ‘Run search immediately when changing search type’
14:40 Prompts; ‘Would you like to clear your search results now’
15:30 Start-up; ‘Default Start-up Search Mode’

DDM Tutorials Step 2 – Document Lifecycle Management

00:40 Importing a document to DDM from the file system
00:55 Assigning a number, description and category
02:10 Selecting a folder to save into (Workbench)
03:50 ‘My Workbench’, ‘My Recent Items’, reserved items and modify permissions
04:50 Editing a document
05:10 Saving changes back to DDM
05:55 Changing a document’s lifecycle state
07:25 Viewing a document’s properties
08:10 Up-issuing a ‘Released’ document
09:45 Adding change notes
10:45 Understanding the ‘Under Review’ lifecycle state
11:35 Understanding the ‘Superseded’ lifecycle state
12:40 Creating a new document from an existing document in DDM
14:40 ‘Send to’, exporting documents out of DDM

DDM Tutorials Step 3 – Working with Folders

00:30 Introducing Project folders
01:25 Pinning folders, ‘My Pinned Folders’
02:05 Saving documents into a project folder
03:50 Understanding item ownership (modification rights) in group owned folders
05:05 Reserving an item back to a project folder to allow collaboration
06:10 Folder properties, opening a folder in its own window
07:00 Assigning a project folder to a user and returning to group ownership
08:20 Understanding which folders and item is reserved or reference to
08:55 Referencing documents to a folder
09:55 Moving items into a folder divider
10:50 Moving items from one folder to another

DDM Tutorials Step 4 – Formal Approvals using Folder Actions

0:35 Introducing folder actions
2:10 Raising a folder action
2:55 Pinning a folder action
3:10 Reserving a document(s) into a folder action
3:55 Opening the properties of an approval folder
4:10 Approval folder action workflow
4:25 Sending the document for checking (workflow)
6:35 Workflow decision steps
8:25 Document history and audit trail entries

DDM Tutorials Step 5 – Creating New Folders, Subscriptions, Renaming & Deletion

00:35 Creating a new folder (project folder)
02:15 Folder sent to workflow on creation
03:15 Enabling or disabling DDM prompts
03:55 Importing multiple documents
06:10 Renaming a document
07:00 Converting an item from the Document class to the Drawings class
07:35 Deleting items from DDM
08:45 Adding an email document to DDM
10:45 Creating and organising search favourites
13:00 Setting query limits
14:10 Subscriptions